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Month: January 2017

3 Tips for Responding to Negative Online Reviews

hot airAs long as there are reviews, there will be negative reviews. Read up on all the tips you want about responding to harsh criticism, but you’ll still be at a loss for words when someone is badmouthing your business and staff. It never hurts to read a blog like this one for a refreshment on appropriate ways to respond to negativity. The last thing you want to do is call over your coworkers to show them the outrageous claims some crazy person made (because let’s face it, it sometimes feels that way). That will only deepen your rage, and kill the mood in the workplace. Instead, take a deep breath and respond with these points in mind:

Use the phrase “I hear you.”

Businesses don’t become successful because they get it right the first time. Success is achieved when businesses face their problems and find appropriate resolutions. Don’t let a negative comment get you down. Rather, look at it as an opportunity to highlight how committed you are to making things right for your clients. If your knee-jerk reaction is to jump right into justification, you are essentially saying that you know better than them. Instead, think over what they’re saying. Look at where they’re coming from. Let them know you hear them, and offer an apology if necessary. The bottom line is that people want to be heard, so listen. By doing so, you show that you value your customer’s feedback, even if negative.

Address the customer by name

All reviews deserve to be handled with care, even negative ones. If you continuously use the same framework for addressing negative reviews, you run the risk of leaving a cookie-cutter response. Every customer is different, and each problem must be addressed individually. One way to connect personally with unsatisfied customer is by using the customer’s name in your response. Addressing someone by name is a form of flattery. As author, Dale Carnegie stated, in his 1936 novel, How to Win Friends and Influence People, “a person’s name is to that person, the sweetest, most important sound in any language.” Keep this principle in mind when addressing an unsatisfied customer. It’s an effective way to engage with someone who is ticked off. Just remember to check your spelling before hitting reply.

Ask a question

Most the time, issues between a customer and a business owner are due to a miscommunication or misunderstanding. One way to clear up confusion is by asking a question. By asking a question, you are calling attention to the problem in an indirect, unconfrontational manner. For example, if you’re a restaurant owner, and have a customer who is unhappy about the hour wait time for a table, ask if they had made a reservation, and inform them of your reservation policy. Or, ask when they arrived, and provide them with alternative time when it might be less busy. Always look for the opportunity to ask a question. This helps to avoid the conversation from getting into he said/she said territory, and creates an open dialogue.


At LinkNow Media, we’ve looked at ways of responding to negative reviews in the past, and are likely to revisit this topic again in the future. We believe that if you can handle the situation competently, you’ll be given another chance.

Is Yelp Hurting Your Business?

chipsYelp is a social network that allows users to rate and review businesses. For over a decade, consumers have considered this local directory-style site a helpful source for finding new restaurants, stores, hairdressers, mechanics, and more. For some business owners, however, Yelp is anything but helpful. Many have accused Yelp for favoring businesses that have paid for advertisements and punishing those who have not.

Does Yelp Pick Favorites?

Yelp uses an algorithm to filter reviews as an effort to red flag reviews that appear to be fraudulent and to display reviews that appear to be relevant and trustworthy. According to Yelp, their software looks at a variety of signals to measure quality, readability, and legitimacy. They deny any alleged claims accusing them of  having any bias.

As far as the filtering goes, however, the algorithm seems to more lenient with negative reviews, hiding positive reviews under the not recommended section at the bottom of the page, many of which, are often from legitimate, satisfied customers. This is where small business owners grow frustrated.

You Should Be On Yelp!

If someone is searching for good, cheap tacos, they’re likely heading to Yelp. If someone is looking for a laundry delivery service, they’re heading to Yelp. If someone is curious about a new clothing boutique, they’re heading to Yelp. It isn’t hard to see – scrolling through reviews on Yelp is usually someone’s first step in the buying process.

Despite the ambiguity that surrounds Yelp’s filtering algorithm, it’s in your best interest to create a profile. If consumers aren’t going directly to the site, they are using the Yelp app, and if they aren’t using the app, they’re going there from a Google search. Yelp typically shows up on the first page of Google for searches related to the company name or service, so it is extremely helpful in building your web presence.

What About Negative Reviews?

In a perfect world, you’d only get words of praise. The fact of the matter is that you’ll get a handful of bad reviews. Where these are displayed is out of your control, but responding to them is in your control, and that is something you should do.

At LinkNow Media, we’ve pointed at the importance of responding to negative reviews  in the past, and the same points can be applied to addressing an unsatisfied customer on Yelp. Acknowledge what the customer is saying, offer a sincere apology, and find a solution to their specific problem. A negative comment is always an opportunity to show how far you will go to satisfy a customer.

That’s not all. You can incorporate them into your business operations. You know what they say: you can’t fix what you don’t know is broken. Look at Yelpers as a free improvement squad there to point out what’s working and what isn’t.

Final Thoughts

There is no denying that that Yelp reviews play a very important factor in how consumers make decisions. How Yelp’s filtering algorithm will evolve in the coming years is anyone’s guess. One thing is for certain, though – people are generally good at spotting fake and authentic reviews. The more scrutiny that is placed on Yelp’s software, the more likely people are to check out hidden reviews.

How to Get Bloggers to Review Your Product

cafeThink about the last time you were on the fence about a product. You likely went to an online review site, like Amazon, and scrolled to the review section to see what others were saying about the product in question. If you still weren’t convinced, then you may have dug deeper to a product review blog to read a full-length account of someone’s experience. If the opinion was trustworthy and favorable, you likely followed through on the purchase. Was this the case? If so, there’s no denying it – you are like most consumers.

It isn’t hard to see how powerful the opinions of bloggers are when it comes to the buying process. They have revolutionized the way we make decisions in the market place, and are imperative to running a successful business. It goes without say then: the more buzz around a product, the more likely it is that people will make a purchase.

If you are looking to get the name out there about your product, then there’s no question that you are committed to finding people who have positive things to say about it. Working with a blogger is a great opportunity to get the word out there, increase brand awareness, and reach relevant consumers. Here are some recommendations about contacting someone to review your product:

Who to Ask

A blogger that gets a lot of traffic likely gets bombarded with emails asking to review this and that. If you plan to ask a popular blogger to write about your product, you’ll need to stand out. In a previous blog post, we focused on helpful tips for writing an email campaign, and a lot of those same marketing principles can be applied here. It’s important to keep your subject line concise. Don’t be afraid to make a pun, ask a question, or crack a joke – this is your chance to show that you’re unique. Be personable. Provoke curiosity. An email with a boring subject line isn’t going to get opened.

When it comes to the body of the email, put yourself in the shoes of the blogger. What’s in it for them? Bloggers want publicity, so you’ll need to sell them on that point. Explain why your product would be of interest to their audience. Be wary of coming across as too sales-pitchy or using a lot of corporate jargon.

Not getting any bites? It might be in your best interest to ask newer bloggers. They’ll be flattered by the request and they’ll love getting a freebie. Even if they’re new to the world of blogging, there are a few key things to look for, such as the consistency and frequency by which they post, and the level of engagement in the comments section.

Where to Find Review Bloggers

Pinterest is  a great place to find bloggers. Join related group boards, post your product, and interact with like-minded individuals. This is the first step to finding a pinner who might be interested in reviewing your product. They might even be the ones inquiring about it. If not, contact those who you feel you can build a relationship with. Be sure to familiarize yourself with their content before diving in.

Keep At It

These tips are a great place to start on your quest to reaching the blogger that will get your product noticed. Of course, what works for some businesses might not work for others. In the end, it’s all about what works best for your audience. Don’t get discouraged by rejection – it simply wasn’t meant to be.

At LinkNow Media, we are always looking at ways to help business owners get more online reviews, so stop by often!

Are You Sharing Reviews at The Right Time?

When to postWe’ve pointed at the importance of posting positive online reviews on your business Facebook profile in a previous post. It’s a great way to reach an audience beyond your own, help your brand gain momentum, and get new clients. Today, we’re taking it one step further and looking at the best times to share. Waiting a day, or even an hour, to share a positive review with your Facebook friends can have a tremendous effect on how many people see, share, and interact with your post, so it pays to know precisely when your audience is active.

When is the best time to post on Facebook?

You may be eager to share a positive review with your Facebook friends as soon as it’s received, but this might not be the best strategy. Just because you’re most active on social media during work hours doesn’t mean your audience is. In fact, research shows that Facebook users tend to be scrolling through their newsfeed on Wednesday at 3PM. Still, this doesn’t necessarily mean 3PM on Wednesday is the best time for you.  Fortunately, Facebook offers a tool called Facebook Insights, which allows users to see when their audience is most active. With this information, you can see clearly the most effective time to post.

Use Buffer

If Facebook Insights shows that your audience is most active after you’ve already called it a night, you needn’t set an alarm – use Buffer. Buffer is a tool that shows members the best possible time to post, and unlike Facebook Insights, allows you to schedule a status update in advance. They offer a free version – it’s worth checking out.

Respond Promptly

Posting at the right time might not be enough to make you famous on Facebook overnight, but keep at it and you’re sure to see increased engagement. This means that you’ll be responding to more comments. A lot of online marketers recommend that you respond as soon you possibly can. Sure, being prompt shows that you care about what your customers are saying, but don’t let this recommendation stress you out. Feel free to enter the conversation at any point in a 24-hour period. Set aside an hour a night to make sure you’ve responded appropriately to every comment. If you don’t have time or don’t feel comfortable, enlist the help of a social media professional.


Facebook is always rolling out with new algorithms to increase relevancy and improve personalization. At LinkNow Media, we’re committed to keeping up with these updates to ensure we’re always providing the best Facebook tips! Keep stopping by!



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